The Digital Record System modernizes document management by digitizing and centralizing records, eliminating manual processes and reducing paper use. It provides secure, controlled, and immediate access to information, improving efficiency and transparency. It includes document management, a centralized repository, advanced search, versioning, and auditing. Built on AWS architecture with Node.js, React, and MySQL, it covers digitization, implementation, workflow definition, and user training for public institutions and administrative areas.

Electronic Records Management System

Electronic Records Management System – Modernization of Document Management

Client
Public and private organization
Sector
Government / Corporate Services

Country
Costa Rica
 

The Digital File modernizes document management through the digitization and centralization of records, eliminating manual processes and excessive paper usage. It allows immediate, controlled, and secure access to information, driving efficiency and institutional transparency.

Solution Components

Document management system.

Centralized repository of digital records.

Advanced search and document classification.

Versioning, auditing, and access control.

Service Architecture

Centralized digital architecture with automated workflows and integration capability with other institutional systems.

Technology Used

Node.js & AWS Lambda

RDS Aurora (MySql)

S3 (files)

Cognito (security)

React

Type Script

AWS API Gateway

AWS SES (email delivery)

AWS Cloudwatch

AWS VPC

Amplify

Project Scope

Digitization of physical records.

System implementation.

Definición de flujos y controles.

Definition of workflows and controls.

User training.

Involved Sectors

Government institutions.

Administrative and legal departments.

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Consulting and advisory services for adaptation of BIAN (Banking Industry Architecture Network), the preferred option for the design of banking services (either for commercial or developing banking); this would be done under such standard, including the incorporation of corporate services as per a service-oriented architecture.

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